Event Manage

2023/2024 Nagambie Lakes Regatta Centre

Please complete and submit this form.

Your Name*:

Your Email*:

Event Start Date*:

Event Name*:

This form can be completed if you wish to use the Nagambie Lakes Regatta Centre for the following:Conferences | Meetings | Training Sessions | Workshops | Private Functions | Rowing and Sporting Events | Other Events

If you are planning to hold a public Event at the Regatta Centre, this form needs to be submitted at least 3 MONTHS PRIOR to the Event date.

Visit https://www.strathbogie.vic.gov.au/things-to-do/events/hold-an-event/ for more information on planning an event.

I have read and understood the Strathbogie Shire Council Event Policy *
Please note - Strathbogie Shire Council Event Policy has specific timelines that must be adhered to
• Low Impact Event - Minimum 1 months notice
•Medium Impact Event - Minimum 3 months notice
•High Impact Event - Minimum 6 months notice

Please see Event Policy to determine what impact your event will be https://www.strathbogie.vic.gov.au/images/Plans_policies_Strategies_reports/20210806_Events_Policy_adopted_August_2021.pdf

What I will need to complete this form:INSURANCE - You will be required to upload a copy of your Certificate of Currency for your Public Liability (PL) Insurance, at the end of this form. The name on the certificate must match the organising group name and the name associated with the ABN.

ABN - Australian Business Number of the organising group.

Section 1 - The OrganiserTell us about the organisation and person who is organising the event.

Organisation Name*:

Address 1*:

Address 2:

Town / Suburb*:

State*:

Postcode*:

Your Mobile Number*:

Other Phone:

Your ABN:

Type of Event*:

If you are holding an event or training camp a Risk Assessment MUST be uploaded, please see documents below.

Sporting Event

Conference

Training Camp

Meeting

Other

Section 2 - The EventTell us about your event.

Event Name*:

Event Description*:

Is this event public or private:

Public

Private

Public - anyone can attend
Private - closed group of people

Event Category:

Arts & Music

Market

Food & Wine

Sporting

Conference

Workshop

Other

If Other, please specify:

Event Start Date*:

Event Finish Date*:

Bump In Time (set up)*:

What time will you need to start setting up your event?

Bump Out Time (pack up)*:

What time will you finish packing up your event?

Event Duration (Hours)*:

How long will your event run for?

Expected Attendance*:

Event Website:

Regatta Centre Fees & Room Capacities• Downstairs Function Area - Cocktail 110, Theatre Style 90, Meeting 50, Banquet 70

• Upstairs Conference Area - Cocktail 70, Theatre Style 70, Meeting 70, Banquet 50

• Commentary Room (upstairs)- Cocktail n/a, Theatre Style n/a, Meeting 12, Banquet n/a

• Judges Tower (upstairs) - Cocktail n/a, Theatre Style n/a, Meeting 12, Banquet n/a

Fees for hire of the facility for the 2021 – 2022 financial year (all rates listed are inclusive of GST).

Any request to waive fees must be made in writing to the Group Manager Corporate and Community.

Please choose all the options that apply to your event, noting that hire costs will increase per annum each 1st July and invoicing will be amended in accordance with the relevant adopted Council budget.

< = Less than & > = Greater than

Training Camps:

$71.01 per day for groups < 50

$141.00 per day for groups > 50

Downstairs Function Area:

$90 half day hire (4 hours)

$210 full day hire (8 hours)

Upstairs Conference Area:

$110 half day hire (4 hours)

$215 full day hire (8 hours)

Kitchen:

$110 half day hire (4 hours) Private Function

$220 full day hire (8 hours) Private Function

$210 half day hire (4 hours) Commercial (selling)

$420 full day hire (8 hours) Commercial (selling)

Boatshed including showers & toilets:

$75 half day hire (4 hours)

$150 full day hire (8 hours)

Extra Toilet Facilities:

$517

Entire Regatta Centre Building (not kitchen):

$240 half day hire (4 hours)

$480 full day hire (8 hours)

Entire Peninsular:

$570 half day hire (4 hours)

$1145 full day hire (8 hours)

Entire Venue:

$1940 full day hire (8 hours)

Please calculate total fees*:

Do you require a Tax Invoice for the Hire Fee?*:

Yes

Will First Aid Officers be in attendance?*:

Yes

Section 3 - Event ActivitiesTell us about the activities planned for the event.

If Other, please specify:

Serving Food*:

Free of charge - Streatrader will not be required

Selling - Streatrader registration will be required. Visit https://streatrader.health.vic.gov.au

N/A

Serving Alcohol*:

BYO - You will not require a Liquor Licence.

Free of charge - You will not require a Liquor Licence.

Selling - You MUST have a Liquor Licence.

N/A

Will your event have temporary structures erected?*:

Example measurements:
150 sqm = 10m x 15m
100 sqm = 10m x 10m

Yes - Stages greater than 150sqm

Yes - Marquees or tents greater than 100sqm

Yes - Seating Stands for more than 20 people

Yes - But they

Other

If Other, please specify:

Will your event require a Lake Closure for Lake Nagambie or the Goulburn River?*:

If unsure, please tick Yes

Yes

Documentation

Public Liability Insurance * :

Risk Assessment (Training Camps and Events MUST have Risk Assessment) :

Risk Assessment MUST include Risk Matrix

Risk Assessment Template

Event Management Plan :

Site Plan :

Traffic Management Plan :

Your Event must adhere to DHHS COVIDSafe Setting. Please confirm you have read and understood the current COVIDSafe Setting and will adhere to the COVIDSafe Setting on day of Event. https://www.coronavirus.vic.gov.au/coronavirus-covidsafe-settings *
The Public Events Framework has been superseded by changes to the COVIDSafe Settings. The settings of the Public Events Framework are no longer relevant or applicable. All events operate under the COVIDSafe Settings, except those classified as State Significant Venues. https://www.coronavirus.vic.gov.au/public-events

Is there any further information you would like to provide us?:

Section 5 - DeclarationConfirm the information you've provided us about the event.

Nagambie Regatta Centre - Conditions of HireFor Occasional Hire
The Council grants the hire of the Lake Nagambie Regatta Centre subject to the following conditions:-

1. APPLICATION
The right to use the facility is subject to Council receiving an application in the required form signed by the proposed hirer undertaking to comply with these conditions. If the proposed hirer is a club, the application must include the personal undertaking by the President and Secretary of the Club.

2. HIRE/USAGE FEES
Hire fees shall be in accordance with the Schedule prepared by the Council and shall be payable two (2) weeks prior to the date of the function.

3. CANCELLATION OF BOOKING
Any cancellation of a booking for the hire of the premises shall be made at least fourteen (14) days prior to the date of the function otherwise a cancellation fee of 25% of the scheduled fee may be levied. Any cancellation within 24 hours prior to the date of the function may result in a cancellation fee of 50% of the scheduled fee.

4. INSURANCE
The hirer will provide a certificate of currency for insurance for the entire event, to the Strathbogie Shire Council prior to the event.

5. CONTENTS INSURANCE
Council does not insure any property belonging to hirers.

6. PERMISSION TO OCCUPY
(a) The hirer shall only be entitled to the use of the particular part or parts of the building hired on the date set out in the Schedule to the application and Council reserves the right to permit any other portion of the building to be hired for any other purpose at the same time.
(b) The right conferred on the hirer shall be a permission to occupy and shall not be construed as a tenancy. Nothing contained in these conditions shall confer on a regular hirer the right to exclusive possession and Council may, at its discretion, allow other individuals and groups to have casual use of the premises.

7. ASSIGNMENT
Hirers that are granted permission to use the facility shall not assign the right of use to any other person, organization or body (including keys and key safe code).

8. THEFT
Neither the Council nor its servants shall be liable for any loss or damage sustained by the hirer or any person, firm or corporation entrusting to or supplying any article or thing to the hirer for reason of any such article or thing being lost, damaged or stolen. The hirer hereby indemnifies the Council against any claim by any such person, firm or corporation in respect of such article or thing.

9. CLEANLINESS
The hirer is responsible for leaving the premises in a clean and tidy state and shall remove all rubbish, refuse and waste matter immediately from the building and dispose of it in the bins provided outside. Any cost incurred by Council in cleaning the premises resulting from the condition in which the hirer left the premises shall be recoverable from the hirer.

10. DAMAGES
(a) The floors, walls, blinds or any other part of the building or any fittings or furniture shall not be broken, pierced by nails or screws or in any other way damaged.
(b) The hirer shall accept full financial responsibility for damage to Council property except for normal wear and tear.

11. SIGNAGE
No notice, sign, advertisement, scenery, fittings or decorations of any kind shall be erected on the building or attached or affixed to the walls or any other portion of the building, fittings or furniture, without prior written consent of the Council.

12. SMOKING
Smoking is not permitted in the building or within 5m of doorways. All butts must be disposed of in the bins provided.

13. DISPUTES
In the event of any dispute or difference arising as to the interpretation of these conditions, or of any matter or thing contained therein, the decision of the Council thereon shall be final and conclusive.

14. SAFETY REGULATIONS
Upon arrival, all user groups must take note of all Fire Exits, Fire Extinguishers and Emergency Procedures provided within the facility so that they are fully informed in the event of an emergency. Dial 000 in an emergency.

For Occasional Hire 
The Council grants the hire of the Lake Nagambie Regatta Centre subject to the following conditions:- 
 
1. APPLICATION 
The right to use the facility is subject to Council receiving an application in the required form signed by the proposed hirer undertaking to comply with these conditions. If the proposed hirer is a club, the application must include the personal undertaking by the President and Secretary of the Club. 
 
2. HIRE/USAGE FEES 
Hire fees shall be in accordance with the Schedule prepared by the Council and shall be payable two (2) weeks prior to the date of the function. 
 
3. CANCELLATION OF BOOKING 
Any cancellation of a booking for the hire of the premises shall be made at least fourteen (14) days prior to the date of the function otherwise a cancellation fee of 25% of the scheduled fee may be levied. Any cancellation within 24 hours prior to the date of the function may result in a cancellation fee of 50% of the scheduled fee. 
 
4. INSURANCE 
The hirer will provide a certificate of currency for insurance for the entire event, to the Strathbogie Shire Council prior to the event. 
 
5. CONTENTS INSURANCE 
Council does not insure any property belonging to hirers. 
 
6. PERMISSION TO OCCUPY 
(a) The hirer shall only be entitled to the use of the particular part or parts of the building hired on the date set out in the Schedule to the application and Council reserves the right to permit any other portion of the building to be hired for any other purpose at the same time. 
(b) The right conferred on the hirer shall be a permission to occupy and shall not be construed as a tenancy. Nothing contained in these conditions shall confer on a regular hirer the right to exclusive possession and Council may, at its discretion, allow other individuals and groups to have casual use of the premises. 
 
7. ASSIGNMENT 
Hirers that are granted permission to use the facility shall not assign the right of use to any other person, organization or body (including keys and key safe code). 
 
8. THEFT 
Neither the Council nor its servants shall be liable for any loss or damage sustained by the hirer or any person, firm or corporation entrusting to or supplying any article or thing to the hirer for reason of any such article or thing being lost, damaged or stolen. The hirer hereby indemnifies the Council against any claim by any such person, firm or corporation in respect of such article or thing. 
 
9. CLEANLINESS 
The hirer is responsible for leaving the premises in a clean and tidy state and shall remove all rubbish, refuse and waste matter immediately from the building and dispose of it in the bins provided outside. Any cost incurred by Council in cleaning the premises resulting from the condition in which the hirer left the premises shall be recoverable from the hirer. 
 
10. DAMAGES 
(a) The floors, walls, blinds or any other part of the building or any fittings or furniture shall not be broken, pierced by nails or screws or in any other way damaged. 
(b) The hirer shall accept full financial responsibility for damage to Council property except for normal wear and tear. 
 
11. SIGNAGE 
No notice, sign, advertisement, scenery, fittings or decorations of any kind shall be erected on the building or attached or affixed to the walls or any other portion of the building, fittings or furniture, without prior written consent of the Council. 
 
12. SMOKING 
Smoking is not permitted in the building or within 5m of doorways. All butts must be disposed of in the bins provided. 
 
13. DISPUTES 
In the event of any dispute or difference arising as to the interpretation of these conditions, or of any matter or thing contained therein, the decision of the Council thereon shall be final and conclusive. 
 
14. SAFETY REGULATIONS 
Upon arrival, all user groups must take note of all Fire Exits, Fire Extinguishers and Emergency Procedures provided within the facility so that they are fully informed in the event of an emergency. Dial 000 in an emergency.

I declare that I have read and understood the Nagambie Regatta Centre Conditions of Hire.*

PAYMENTHire fee payments can be made over the phone via Credit Card, in person with Card, Cash or Cheque or by sending a Cheque by mail. Details are below;

Strathbogie Shire Council - Euroa Office
109A Binney Street, Euroa VIC 3666

Nagambie Visitor Information Centre
293 High Street, Nagambie VIC 3608

PO Box 177, Euroa VIC 3666

(03) 5795 0000
1800 065 993

I declare that the above information I have provided is true and correct.*

Signature* :

Clear

SAVE