Event Notification Form (Strathbogie Shire Council)
Please complete and submit this form.

Complete this form if you wish to notify Strathbogie Shire Council of your plans to hold an event on Council managed land or road(s). Visit https://www.strathbogie.vic.gov.au/tourism/about-events/hold-an-event for more information on planning an event. NB: Please fill in all fields marked with a red asterisk and our team will be in touch.

Please note - Strathbogie Shire Council Event Policy has specific timelines that must be adhered to:

• Low Impact Event - Minimum 1 months notice
• Medium Impact Event - Minimum 3 months notice
• High Impact Event - Minimum 6 months notice

Please see Event Policy to determine what impact your event will be https://www.strathbogie.vic.gov.au/images/Plans_policies_Strategies_reports/20210806_Events_Policy_adopted_August_2021.pdf
Event Notification FormTell us about the organisation and person who is organising the event.
If you are being auspiced please put down the ABN of the organisation that is auspicing you.
The EventTell us about your event.
What do you plan to do at your event? What is the purpose of your event?
Please include all dates that your event will be held on. If you do not know the exact date of your event, please give an indication of the potential dates


















How many people do you expect to attend your event?


Event ActivitiesAll events require a Risk Assessment and Emergency Management Plans to be completed and submitted to Council.

In addition, depending on the activities planned for your event, you may be required to submit further documentation.

Tell us about the activities planned for the event and we will get back to you with all required documents and we can provide any assistance you may need.
You must present a licence to sell alcohol





Please contact the Events Team to understand the requirements.






You may require a Place of Public Entertainement Permit please contact the Municipal Building Surveyor


Jumping Castles must be operated by a qualified company. The company providing the Jumping Castle must have an aneometre on site and keep records of wind monitoring. Company providing Jumping Castle must provide a Risk Assessment and Public Liability Insurance


• Public Liability Insurance MUST cover the dates your Event will be held on, Event Approval will not be given if Insurance does not cover all dates.
• Public Liability Insurance must have a minimum of $20 Million
• Please also upload any 3rd Party Insurance here
Please note: All Risk Assessments must include the Risk Matrix that was used to assess the risks.
You are welcome to use the template below however, it is not a requirement that you use our template you are welcome to use your own.
  • Risk Assessment Template

Please upload Event Management Plan
If you do not have one of these, please use the template below.
  • Emergency Management Template

You will only require a Traffic Management Plan if you plan to change the conditions of traffic. Not all event require a Traffic Management Plan.

All events should have someone trained in First Aid available for emergencies.


The Public Events Framework has been superseded by changes to the COVIDSafe Settings. The settings of the Public Events Framework are no longer relevant or applicable. All events operate under the COVIDSafe Settings, except those classified as State Significant Venues. https://www.coronavirus.vic.gov.au/public-events

Waste Wise PlanWaste is a big part of any event and typically comes from construction activity, promotional materials, and food and drinks. You can organise your event to minimise and avoid the waste you create by thinking about what you buy and where it will go. A Waste Wise event is any event where the organiser/s have identified what kinds of waste there will be and how much waste the event will generate, as well as creating a plan to avoid, minimise, collect and remove that waste.

Please visit https://www.strathbogie.vic.gov.au/images/Events/SS%20WW%20Event%20R9.pdf for the Waste Wise Events Guide

For request for supply and/or emptying of bins for special events please fill in this form https://www.contractor-hq.com.au/EventManage/eventapplication/eventFormFill/MTI3
Please upload the template provided below
  • Please use Waste Wise Template to create your Waste Wise Plan

  • You are welcome to use this template to give to your stallholders at your event to advise you are a Waste Wise Event



Promote your EventIf you would like Strathbogie Shire Council to promote your event on their website under their what's on page please fill in the request form https://www.strathbogie.vic.gov.au/strath-forms/promote-your-event/

DISCLAIMER:
• This is an application only. Applications will be assessed by the Communication Team at Strathbogie Shire Council and they reserve the right to amend or decline the application.
• Offensive or controversial topics will not be approved.


I declare that the above information I have provided is true and correct.

I understand that the delivery of the event is the responsibility of the Event Organiser and Strathbogie Shire Council does not provide on ground support unless otherwise agreed to in writing prior to event.