Event Notification Form (Strathbogie Shire Council)
Please complete and submit this form.
Your Name
*
:
Your Email
*
:
Event Start Date
*
:
Event Name
*
:
Complete this form if you wish to notify Strathbogie Shire Council of your plans to hold an event on Council managed land or road(s). Visit
https://www.strathbogie.vic.gov.au/tourism/about-events/hold-an-event
for more information on planning an event. NB: Please fill in all fields marked with a red asterisk and our team will be in touch.
I have read and understood the Strathbogie Shire Council Event Policy
*
Please note - Strathbogie Shire Council Event Policy has specific timelines that must be adhered to:
• Low Impact Event - Minimum 1 months notice
• Medium Impact Event - Minimum 3 months notice
• High Impact Event - Minimum 6 months notice
Please see Event Policy to determine what impact your event will be
https://www.strathbogie.vic.gov.au/images/Plans_policies_Strategies_reports/20210806_Events_Policy_adopted_August_2021.pdf
Event Notification Form
Tell us about the organisation and person who is organising the event.
Tell us about the organisation and person who is organising the event.
Your Organisation:
Address 1
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:
Address 2:
Town / Suburb
*
:
State
*
:
Postcode
*
:
ABN/ABN of Organisation Auspiceing for Public Liability Insurance :
Your Mobile
*
:
Other Phone:
The Event
Tell us about your event.
Tell us about your event.
Event Name
*
:
Event Description
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:
Event Date(s)
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Event Start Time
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:
Event End Time
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:
If you do not know the exact date of your event, please give an indication of the potential dates:
Event Venue / Location
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:
Closest Event Town
*
:
Avenel
Euroa
Graytown
Longwood
Nagambie
Strathbogie
Violet Town
Event Website :
Event Category
*
:
Art & Music
Automotive
Community
Food & Wine
Gardens & Argriculture
History & Heritage
Market
Market
Sporting
Business
Other
If Other, please specify:
Expected Attendance
*
:
Is this a Public or Private event?
*
:
Public
Private
Is this event
*
:
Free of charge
Ticketed / Entry Fee
Event Activities
Most events require a Risk Assessment and Emergency Management Plans to be completed and submitted to Council.
In addition, depending on the activities planned for your event, you may be required to submit further documentation.
Tell us about the activities planned for the event and we will get back to you with all required documents and we can provide any assistance you may need.
Most events require a Risk Assessment and Emergency Management Plans to be completed and submitted to Council. <br /> <br /> In addition, depending on the activities planned for your event, you may be required to submit further documentation.<br /> <br /> Tell us about the activities planned for the event and we will get back to you with all required documents and we can provide any assistance you may need.
What activities will be occurring at the event?:
Alcohol
You must present a licence to sell alcohol
Amplified Music
Amusement Rides
Animals
Camping
Drone
Cycling
Fireworks
Please contact the Events Team to understand the requirements.
Food
Fun Run / Walk
Motoring
Parade / March
Sporting/Recreational
Security
Temporary Structures over 100 sq m
Traffic Management / Road Closure(s)
Water Sports
Other
If Other, please specify:
Please upload a copy of your Certificate of Currency for your Public Liability Insurance
*
:
• Public Liability Insurance MUST cover the dates your Event will be held on, Event Approval will not be given if Insurance does not cover all dates.
• Public Liability Insurance must have a minimum of $20 Million
• Please also upload any 3rd Party Insurance here
Risk Assessment Template
Risk Assessment with Risk Matrix
*
:
Please note: All Risk Assessments must include the Risk Matrix that was used to assess the risks.
Event Management Plan :
Please upload Event Management Plan
Site Plan :
Traffic Management Plan :
Is there First Aid at this event?
*
:
Yes
No
Are you paying for First Aid?
*
:
Yes
No
Not Applicable (no First Aid on site)
If yes to having paid First Aid, who has been contracted?:
Your Event must adhere to DHHS COVIDSafe Setting. Please confirm you have read and understood the current COVIDSafe Setting and will adhere to the COVIDSafe Setting on day of Event.
https://www.coronavirus.vic.gov.au/coronavirus-covidsafe-settings
*
The Public Events Framework has been superseded by changes to the COVIDSafe Settings. The settings of the Public Events Framework are no longer relevant or applicable. All events operate under the COVIDSafe Settings, except those classified as State Significant Venues.
https://www.coronavirus.vic.gov.au/public-events
Social Media
If you would like Strathbogie Shire Council to promote your event on it's social media outlets please fill in the application below:
DISCLAIMER:
• This is an application only. Applications will be assessed by the Communication Team at Strathbogie Shire Council and they reserve the right to amend or decline the application.
• At least one suitable photo must be uploaded.
• Photo's will be assessed and approved by the Communication Team.
• Offensive or controversial topics will not be approved.
• Strathbogie Shire Council will not pay to 'boost' posts.
• Social media posts will not be approved until event approval is given.
• By uploading photo's you grant Strathbogie Shire Council permission to use uploaded photo
If you would like Strathbogie Shire Council to promote your event on it's social media outlets please fill in the application below:<br /> <br /> DISCLAIMER:<br /> <br /> • This is an application only. Applications will be assessed by the Communication Team at Strathbogie Shire Council and they reserve the right to amend or decline the application. <br /> <br /> • At least one suitable photo must be uploaded. <br /> <br /> • Photo's will be assessed and approved by the Communication Team. <br /> <br /> • Offensive or controversial topics will not be approved.<br /> <br /> • Strathbogie Shire Council will not pay to 'boost' posts.<br /> <br /> • Social media posts will not be approved until event approval is given. <br /> <br /> • By uploading photo's you grant Strathbogie Shire Council permission to use uploaded photo
What information would you like to include in the post?:
Declaration
*
I declare that the above information I have provided is true and correct.
Submit
SAVE
